5x5

1. Starter & Recorder
2. Water
3. HQ
4. Prizes
5. Police & Ambulance
6. Permissions & Permits
7. Parking
8. Publicity
9. Risk Assessment
10. Entry Forms
11. Admin
12. To display at event
13. Sponsors

Aim

1. To raise the profile of AVR
2. To raise money for various projects
3. To have fun

Not necessarily in that order!

To Do

1. Starter and Recorder and the necessary marshalling equipment including signage.
   • Starter:
     • The Race Director or appointee
   • Referee:
     • Name of Race Referee
     • Race Referee's Licence No: not necessary
   • Timekeeper:
     • (name)
   • Recorder (Timekeeper's assistant):
     • (name)
   • On the day entries will be entered by the same people who are the timekeeper and the recorder.
   • 5 Marshals:
     • Bibs/tabards for each marshal.
     • Marshalling Duties
   • It would be nice to have a sweep runner.
   • Toilets - At The Longs Arms.
2. Water or container and cups will be available at the finish area or in the Longs Arms
3. Headquarters for the event.
   • The Longs Arms, Steeple Ashton.
4. Prizes.
   • • The winner, 1st male and 1st female
     • A medal for all runners who complete 3 out of the 4 events
     • Spot prize
   • Souvenir prizes: None
5. Obtaining police permission (and help, if necessary) and Medical Provision
   • Police not necessary since it uses no roads
   • Two qualified First Aiders
   • List of telephone numbers for marshals, first aiders and race director.
6. Permissions & Permits: (see folder)
   1. Permits
   • TRA licences No 4703 (April) / 4660 (May) tbc (June) tbc (July)
   2. Parish Clerks and Land Owners:
      1. Steeple Ashton
         • Parish Clerk: Linda Beaven; clerk@steeple-ashton.co.uk; 01380 871 461
      2. Rights of Way.
         • The warden responsible for most of the route is/was Mrs Esther Daly, Rights of Way Warden, Melksham: 01225 702 895 or 07767 225629. (after 10:00)
      3. Land Owners:
         • Local farmers / stables
           • Billy Matthew, fields to Drove Lane; 8 Acre Close; 01380 870 237
           • Michael Shiels, East Town Farm; 01380 870 196
7. Parking and Car parks.
   • Runners will need to find spaces on the road side.
     Please car share if possible.
8. Publicity - take and distribute leaflets at every race that you attend.
   • Will e-mail local clubs
   • Runners World - select 'Add event'
   • Race Calendar - select 'Add Race'
   • Running Diary - select Publish your events free of charge
   • Run247
   • Good Run Guide - see e-mails 2/6/2012
   • Race Nation
   • Running Free
   • Run Further - see e-mail 17/07/2012 - Would like a report
   • Clubhouse Hub - see e-mail 13/08/2012
   • If the race is registered with England Athletics - RealBuzzRunBritain (events) - see also RealBuzzRunBritain (Race Directors Portal) - realbuzzrunbritain.com Running Club - see e-mail 27/10/09
9. Risk Assessment
   • Suitability of the route - Not suitable for wheelchairs
   • Start and Finish areas.
   • Where marshals are required:
     1. At the sign post towards the end of the first straight track. Runners follow the sign, turning left.
     2. At a junction of two tracks to ensure that the runners continue straight on.
     3. At the top of the track at a junction to ensure that the runners continue straight on.
     4. At East Town Farm where the runners turn round.
     • The race could be held with only one marshal (at point 4, the turn round point) using tape and arrows instead of the other marshals.
   • Cones - none
   • Barriers - none
   • What medical cover is required (see above)
10. Entry Forms
11. Admin
    • List of Runners and income
    • Expenses
12. To display at event
    • Certificate of Affiliation - EA [?]
    • Insurance [?]
    • Risk Assessment - see Risk Assessment, above
    • TRA permit
13. Sponsors (see folder) - LF